Many founders and small business owners constantly try to do too many things at once and alone. Often you may find yourself juggling a mountain of To-Do’s because you believe one or all these things:
- There is no-one else except you who can deliver these tasks on time and in the right way.
- You can do it faster yourself. You don’t have time to teach someone else how to help you.
- You simply do not feel it is a priority to review your current processes to see where you can make improvements for your business to be more effective and efficient.
If you’re running a business and find yourself mostly working IN the day-to-day of your business rather than working ON building and growing your business, I am writing this post for you to tell you the good news. There are very simple steps you can take now to start making your life so much easier!
Why should you take the time to look at all of this? Because doing so will free up your time to work towards bigger objectives, create headspace for you to think about your strategic goals, and it will make life so much easier for you and your team.
Read on to find out how you can streamline and automate your day-to-day business to free up your time and headspace.
- Complete a business review!
Your first step is to decide what your top priorities are and what needs to be done. Then work out what really can only be completed by you and what can be delegated, outsourced or put on hold. Review your daily processes too. What works well and what doesn’t work well? Now we can start looking at how you can automate and streamline your business.
- Ways to automate and streamline your business
- Automate everything using online digital tools
Make full use of online tools for planning, tracking, communications, and setting reminders. Take the manual ‘thinking’ away by letting an online tool do the thinking for you. There are many tools available out there to help you automate almost everything. Look at your sales, onboarding or customer support processes. Are there any parts of these that can be automated with an existing online tool to make it all simpler, faster or even automatically running behind-the-scenes?
- Streamline with clear business systems and simple processes
Rest assured that you and your team will never miss a step or go off-course by clearly documenting how things are done and setting up simple processes. This will also make any future handovers or new team member training a breeze because you’ll have a handy reference guide to use. These can be fluid, working documents that you and your team can edit as your team grows and you keep improving your processes.
- Delegate or outsource day-to-day tasks
You cannot do everything yourself if you really want your business to grow or improve. As a business owner, you will already have too much on your plate and not enough hours in any day to do it all yourself. It can also be more beneficial for your business to bring in an expert to deliver certain tasks instead.
- Put non-urgent things on hold
As well as deciding what tasks can be delegated or outsourced, it is a good idea to review your priorities to highlight any work that is not urgent or important right now. Log these requirements (in your new digital planning tool!) so they do not slip through the net and come back to these later.
- Take a deep breath and tackle it one piece at a time
Block out time to get yourself started and make sure you do get started. It will be worth it so much in the end. You don’t have to put pressure on yourself to get all of this done at once. Make a clear plan and work through it all piece by piece.